Managing Your Enterprise Business Information & Data [PART TWO]

The MUST Requirements of  Enterprise Business  Information & Data

By PROF ARTHUR UME

  • Enterprise Information and Data can only be understood in context

[A key element of Enterprise information and data is the ability to identify valuable information/data in the organization or company,  and to organize that information to best benefit a particular audience, sub-unit of the organization or business actor. There has to be an understanding between the enterprise architect and the information/data users. The enterprise architect has to make important judgment calls at every stage of information and data elements’ management, from identification through categorization to control, utilization, and archiving.]

  • Enterprise Information and Data obeys the law of Entropy

[In the Enterprise, Information and data repositories would always tend towards disorder unless acted on by an outside force; as a result, actionable data and business information  must be continually managed, or it will fall into disarray. This simply means that data repositories must therefore be managed by trained individuals, who act as librarians and keep the organizational policy working as planned ; as categorized information moves through the management cycle and management levels within the organization or company, it must be constantly monitored to ensure consistency and integrity.]

  • Enterprise Information and Data  must be Accessible to be useful

[In any given company or organization, even if a pool of information/data is properly captured, skillfully organized, and masterfully managed and stored, it still must be accessible to business actors or decision makers to have any meaningful purpose. It should be noted that access to complex collections and pools of enterprise  information/data usually requires a simple but sophisticated search-and-filter mechanism in order to avoid Non-information or Mis-information.  This calls for succinct crafting of all human-system interfaces/interaction … and system-system interfaces/interaction  organization-wide.]

  • Rendering of Enterprise Information and Data is most useful when it has an aesthetic quality

[Good presentation is often the most overlooked aspect of information and data management. In all information and data rendering, substance must always take precedence over style, because the best information model in the world will sit unused if the repositories interface is confusing, unappealing, complex and a clutter.]

  • All Enterprise Information and Data follows a distinct life cycle

[Business Information/data is valuable to the organization that owns it. In such organizations, not all  information/data is valuable ALL the time; for example,  information such as “ investment account balances” is always valuable. But data and information such as “business intelligence” or “plane departure and arrival information” may have a defined period or window of time when they are valuable. So, all enterprise information must follow a distinct life cycle during which they are identified, captured, organized, controlled, utilized, and eventually archived. It should be noted that while going through this life cycle, the Enterprise Information/data  may usually  ….

1.Change of its format;

2.Change of its recording media for easier access

3.Change in its storage mode for a more secure storage.

(as information or data printed on paper; displayed on screens; rendered as multimedia etc….as the case may be)]